Dictation Tools: Which is Right for Your Firm?

Joe DiCarlo – March 4, 2025  – 6 mins read

For decades, legal professionals have relied on dictation tools to streamline document creation and increase productivity. As technology evolves, modern dictation tools have become even more powerful, offering a variety of options that cater to the unique needs of legal teams. Whether you’re considering upgrading your current system or looking to implement dictation technology for the first time, understanding the available tools and their features is crucial. With multiple vendors on the market, choosing the right dictation solution can significantly impact your firm’s efficiency and workflow.

Why Dictation Tools Matter

Dictation tools save time by allowing lawyers to focus on their legal expertise rather than the mechanics of document creation. Instead of typing out lengthy documents, lawyers can dictate their thoughts, leaving the task of transcription to advanced tools. Modern dictation systems are more than just voice recorders—they include features like automated transcription, mobile access, and integrations with case management and document management software, all designed to enhance efficiency and accuracy.

For law firms handling high volumes of paperwork and correspondence, dictation tools can reduce bottlenecks in document production, improve time management, and ultimately enhance client service. Choosing the right tool for your firm will depend on several factors, including your practice’s size, your team’s needs, and whether you prefer cloud-based or on-premise solutions.

The Top Dictation Tool Providers in the UK

Several vendors stand out in the UK market, each offering tailored solutions for legal firms. Here are some of the most notable dictation providers, each offering unique features to meet the demands of modern legal practices:

• BigHand – BigHand is a leading provider of digital dictation tools, well-known for its user-friendly interface and powerful workflow management features. BigHand enables legal professionals to dictate from anywhere, with mobile apps that allow dictation on the go. The platform integrates seamlessly with case and document management systems, ensuring that dictations are automatically routed for transcription and document creation. With advanced reporting and analytics, BigHand helps firms optimize workflows and allocate resources effectively. It’s an ideal solution for mid-sized to large law firms seeking flexibility and mobility in their dictation workflows.
• Philips SpeechLive – Philips SpeechLive offers a fully cloud-based dictation solution, making it perfect for firms that prioritize remote work and mobility. The platform allows users to dictate from smartphones or dedicated voice recorders, and then access their files from any device with an internet connection. SpeechLive integrates with a wide range of transcription services, including both human and AI-based transcriptions, giving firms the option to choose what best fits their needs and budget. Its simple setup and intuitive interface make it an attractive option for small to medium-sized firms looking for a straightforward, scalable dictation tool.
• Diktamen – Diktamen is another cloud-based dictation tool that stands out for its flexibility and ease of use. It offers mobile apps, desktop solutions, and integration with popular legal management systems, making it highly versatile. Diktamen provides real-time dictation and transcription, which can be monitored and managed through a central dashboard. Its strong focus on user experience and mobile functionality makes it an excellent choice for firms seeking to streamline remote dictation workflows. Diktamen’s pricing structure is also highly competitive, making it a good fit for firms of all sizes.
• One Advanced Digital Dictation – One Advanced offers a powerful, secure dictation solution specifically designed for legal professionals. It integrates seamlessly with other practice management tools, allowing for efficient routing of dictations to the correct department or individual for transcription and processing. With both cloud and on-premise options available, One Advanced gives law firms the flexibility to choose the deployment model that best fits their infrastructure and security requirements. The platform’s focus on data security and GDPR compliance makes it particularly appealing to firms that handle sensitive client information.

Vendor Review Summary:

• BigHand excels in workflow management and offers a wide range of integrations, making it a great option for larger firms.
• Philips SpeechLive is the best fit for firms needing a cloud-based, mobile-friendly solution with scalable transcription services.
• Diktamen offers real-time dictation and strong mobile functionality at a competitive price, ideal for firms of any size.
• One Advanced is perfect for firms seeking a highly secure, flexible dictation solution with strong integration capabilities.

Choosing the Right Dictation Tool for Your Firm

When selecting a dictation tool, it’s important to consider your firm’s specific needs and workflow. For firms with a mobile workforce, cloud-based solutions like Philips SpeechLive or Diktamen offer the flexibility to dictate from anywhere, while platforms like One Advanced may be better suited to firms with stricter security or compliance requirements. Additionally, features like automated transcription, AI-based services, and integration with case management systems can make a significant difference in streamlining your document creation process.